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Accounts Receivable Outsourcing
We understand the significance of streamlined financial operations and efficient cash flow management. Our Accounts Receivable Outsourcing Services provide a comprehensive solution to enhance your business's financial stability and customer relationships.
Our accounts receivable outsourcing service is designed to help you tackle this. While we take away your burden, you also will get a cost saving of about 50%.
We are happy to use your existing accounting or invoice processing software or we can recommend the right software based on your needs. We can learn your systems, processes and do the work exactly as you do and prefer to do. Our accountants will study your process, create documentation and conduct trial runs before planning for the full transition.
Our services are totally customizable to suit your requirements. We can handle some or all of the accounts receivable processes for you:
- Receipt of Invoices: Receive your supplier invoices from all your suppliers by email or via post at our scanning center in the UK.
- Data Capture: Data processing experts and OCR software to extract information from invoices.
- Quality Assurance: Data-checking staff to match every line of captured information to ensure 100% accuracy.
- Data Porting: Export data to the software of your choice like Dext, Hubdoc, or any file-sharing software.
- Data Matching: Invoices matched against POs and other data.
- Approval: Code invoices with department codes and forward them for approval to the right people using a simple web interface.
- Resolve Issues – Create a list of exceptions for internal resolution based on the pre-defined rules.
- Storage: Store and maintain documents in the system for a minimum of 6 years and back-ups
- Reports: Produce custom reports, graphs, and statistics.
- 19+ years’ experience working with UK businesses.
- Up to 50% cost savings compared to in-house accounts payable.
- Qualified accounts payable experts with several years of experience.
- Reduce processing time and increased efficiency.
- Cloud technology and HMRC-approved system.
How exactly does the 50% cost saving break down compared to in-house AR operations?
The 50% cost savings comes from eliminating expenses related to full-time staff salaries, benefits, training, office space, technology infrastructure, and software licensing. Our economies of scale and specialised expertise also reduce error-related costs and improve cash flow timing, providing additional financial benefits beyond direct operational savings.
How do you handle currency conversion and international receivables?
Our system supports multi-currency processing with real-time exchange rate integration. We can manage receivables in over 130 currencies with specialised workflows for international collections that account for country-specific payment practices, banking regulations, and documentation requirements. This reduces payment delays and improves cash flow predictability for global operations.
Can your services integrate with our existing ERP system?
Yes, our services are designed to integrate seamlessly with all major ERP systems including SAP, Oracle, Microsoft Dynamics, NetSuite, and industry-specific solutions. We use API-based integration methods that maintain data integrity and provide real-time synchronisation without disrupting your existing processes.
What metrics and KPIs will be tracked to measure AR performance?
We track comprehensive AR metrics including DSO (Days Sales Outstanding), aging reports, collection effectiveness index, average time to payment, dispute resolution time, bad debt percentage, and cash forecasting accuracy. We provide customised dashboards with these metrics and trend analysis to help identify improvement opportunities.
How do you handle disputed invoices or customer payment issues?
We implement a structured dispute resolution process that categorises disputes by type, assigns appropriate resolution paths, and escalates according to predetermined criteria. Our team documents all communication, maintains a disputes database to identify patterns, and works collaboratively with your team on complex cases. This systematic approach resolves disputes 40% faster than typical in-house processes.
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Testimonials
I had to be careful about choosing my outsourcing partner because of UK data protection regulations. I have chosen Integra because I am convinced that their data protection policies are stringent.
Hampshire
020 7993 2949
I have used Integra Global Solutions as an outsourced accounting firm for the past 4 years. During that time, they have provided complete monthly management accounts, preparation of VAT and tax returns, submission of accounts and other regulatory material to HM Revenue and Customs.
Balance The Clinic