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How do We Ensure Data Protection?
As an accounting firm, you are primarily responsible for the security of your client's data and when you decide to outsource, you want it to be handled by trustworthy people. You can trust us because we are registered for data protection in the UK. Our data protection registration number is Z3331950.
You want your outsourcing partner to be aware of their data protection responsibilities as you do. We understand this and that's why we take every possible measure to assure your peace of mind. We have taken very detailed and elaborate measures to ensure your 100% peace of mind.
- CCTV cameras to monitor all our work floors
- 24/7 security personnel at our office building
- Biometric finger print reader access prevents entry of un-authorized personnel into offices
- A detailed disaster recovery plans
- Your data is backed up on secure servers in the USA
- All our computers are secured by multiple levels of password protection
- Our data servers are highly secure and resides at USA data centres
- Secure online data transfer system is similar to that of used by banks and credit card companies
- Data transfer system uses 256-bit encryption technology
- All computers are monitored using activity monitoring software
- USB storage devices and DVD/CD drives are disabled on our computers
- Trained on data protection principles
- NDA (Non-disclosure agreement) with every staff member
- Independent security screening before commencing employment
Apart from implementing all the security procedures, we are also bound to the confidentiality regulations as we are a UK limited company. You are not dealing with an unknown foreign company. You can be rest assured that your data is 100% safe with us.
How do you handle data requests from local authorities in India while maintaining UK data protection laws?
We operate under UK jurisdiction as a UK-registered company. Any data requests from Indian authorities must go through UK legal channels first. We maintain a dedicated legal team to handle such situations and immediately notify UK clients of any requests affecting their data.
What happens to our client data if your company is acquired or merged?
We are a private limited company and have been in operations for nearly 20 years. We don’t have any plans to merge or sell. Anycase, our client contracts include specific "data sovereignty" clauses that require client permission before any data transfer in case of merger/acquisition. You maintain the right to immediately terminate services and have all data returned/destroyed if you're not satisfied with the new arrangement.
How do you prevent staff from taking photos of screens using personal mobile phones?
We operate a strict "clean desk, clean floor" policy. Staff must store personal devices in secure lockers before entering work areas. Our work floors have specialised lighting that creates screen glare in photos, and AI-powered CCTV monitors for unauthorised device usage.
What's your protocol for handling client data during power outages or internet disruptions?
We maintain three levels of backup power:
- Instant UPS switchover
- Diesel generators with 72-hour fuel supply
- Secondary backup facility with independent power grid All systems perform automated safe-shutdown procedures if power can't be restored within preset timeframes.
What happens to our data on your systems when we terminate services?
Our data deletion protocol includes:
- Immediate access termination
- Data extraction for client handover
- Multi-pass secure deletion from primary systems
- 30-day backup retention before permanent deletion
- Signed certificate of destruction
How can we audit your security measures directly?
We provide:
- Quarterly security audit reports
- Annual on-site inspection opportunities
- Real-time security dashboard access
- Independent third-party audit reports
- Direct access to our security team
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Testimonials
I had to be careful about choosing my outsourcing partner because of UK data protection regulations. I have chosen Integra because I am convinced that their data protection policies are stringent.
Hampshire
020 7993 2949
I have used Integra Global Solutions as an outsourced accounting firm for the past 4 years. During that time, they have provided complete monthly management accounts, preparation of VAT and tax returns, submission of accounts and other regulatory material to HM Revenue and Customs.
Balance The Clinic